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Request for Proposals MEFMI End of Phase V Evaluation

Deadline date
21 Dec 2021, 16: 30 Hours
End date
22 Nov 2021
MEFMI Region, covering 14 member countries.

These Terms of Reference (TORs) provide a guide and terms for the evaluation of the end of the implementation Phase V Strategy (2017-2021) of the Macroeconomic and Financial Management Institute of Eastern and Southern Africa (MEFMI). They constitute a critical instrument for communicating to the prospective consultants the nature and objective of the assignment, among others, including the scope, timelines, key requirements and deliverables. The evaluation is focused on assessing the appropriateness/relevance, effectiveness, efficiency impact (taking into account that impact takes may longer time to materialise, the focus will be on assessing the extent to which the intervention is expected to generate significant positive or negative) and sustainability of the human and institutional capacity building programmes that MEFMI has delivered to its target client institutions during the past five (5) years. The outcome of the evaluation will help MEFMI draw lessons from both its successes and shortcomings arising from the delivery of the capacity building activities, taking into account what has worked well and what has not, and what needs adjusting or complete overhauling.

Contextual Background
MEFMI is a member country-owned regional organisation, currently with fourteen (14) member countries: Angola, Botswana, Burundi, Eswatini, Kenya, Lesotho, Malawi, Mozambique, Namibia, Rwanda, Tanzania, Uganda, Zambia and Zimbabwe. The Institute is mandated to build human and institutional capacity in macroeconomic and financial management. From its inception as Eastern and Southern Africa Initiative in Debt and Reserves Management (ESAIDARM) in 1994, MEFMI has undergone significant transformation. Chief among them is the broadening of its mandate from the initial focus on supporting member countries’ capacity needs in sovereign debt and reserves management to the current macroeconomic and financial management, which is more inclusive as it also encompasses debt and reserves management. This change also came along with a modification of the manner in which MEFMI executes its mandate by introducing the phased approach to strategic planning, with each phase comprising five (5) years. This has been the modus operandi since the launch of Phase I in 1997 to the present day when the Institute is concluding implementing its Phase V Strategic Plan (2017-2021) and preparing to commence implementation of the Phase VI Strategy (2022-2026) in 2022.
The Phase V Strategic plan which is the main focus of this assignment draws significantly from the last four phases. The overall objective of phase five (5) was to support the attainment of macroeconomic and financial stability in the member countries. This aspiration was supported by the following strategic objectives:
a) To improve the quality of financial and macroeconomic statistics in line with the latest international statistics standards;
b) To strengthen capacity for financial and macroeconomic policy analysis;
c) To develop regional expertise in priority areas of sovereign debt, macroeconomic and financial sector management;
d) To strengthen legislative and institutional frameworks for financial and macroeconomic management;
e) To foster the adoption of sound practices, tools, standards and principles;
f) To strengthen research that supports effective policy analysis;
g) To increase MEFMI’s visibility;
h) To mainstream regional integration in MEFMI’s capacity building activities;
i) Strengthen gender mainstreaming in MEFMI’s operations, practices and capacity building activities;
j) To attract new sources of funding;
k) To strengthen the Monitoring and Evaluation of MEFMI Programmes;
l) To leverage innovation and technology in programme delivery;
m) To improve process workflows through fully automated systems;
n) To strengthen compliance to organisational culture based on core values;
o) To strengthen the risk management and the alignment of Budgeting to Results; and
p) Strengthen the Institute's cost-saving initiatives.
The above objectives and the Phase V Strategic Plan, in general, were operationalised through the MEFMI’s three (3) technical programmes. The three (3) main technical programmes are:
Macroeconomic Management Programme (MMP) is charged with the responsibility to strengthen capacity for macroeconomic analysis, modelling and forecasting, improve the reliability of macroeconomic statistics and support better macroeconomic, fiscal and monetary policy formulation amongst member countries.
Debt Management Programme (DMP) is charged with the responsibility to support member countries to develop the capacity to analyse the sustainability of their debt, develop appropriate debt management strategies, improve the reliability of their debt statistics and reports, and strengthen their ability to negotiate, contract and manage their debt portfolio.
Financial sector management programme (FSMP) is responsible for promoting financial stability within the financial sector amongst member countries. This programme covers financial market development, foreign exchange reserves management, regulation and supervision of financial institutions, payment systems and the implementation of monetary policy.
Financial sector management programme (FSMP) is responsible for promoting financial stability within the financial sector amongst member countries. This programme covers financial market development, foreign exchange reserves management, regulation and supervision of financial institutions, payment systems and the implementation of monetary policy.

To ensure that the above technical programmes are able to discharge their duties, the Finance and Administration Department (FAD) provides the requisite operational support and services to the rest of the organisation. This includes the provision of financial management, procurement, human resource management, public relations, information communication and technology services, required by MEFMI to deliver on its mandate.
As per the standard practice of a results-oriented organization, midway through the implementation of the Phase V Strategy, a mid-term review was conducted in 2019.

Therefore, the evaluation of the end of Phase V should not be an isolated undertaking but one that significantly draws from and builds on the outcomes of the mid-term review.

Evaluation Purpose and Objectives

The purpose of this evaluation is to aid MEFMI to assess the extent of achievement of Phase V objectives, desired results and the set targets. In doing so, this Evaluation, therefore, aims to assess and document the results (at the output, outcome, and impact level) of Phase V against the baseline and the set targets as well as value for money realised in the programme delivery.

The specific objective of the evaluation is to assess the achievement of results following the implementation of the MEFMI Phase V Programme with respect to the following evaluation criteria:

a) Relevance - The extent to which the MEFMI Phase V Programme conformed to the needs and priorities of the target groups (MEFMI clients) in the MEFMI Member - Countries, as well as to the strategic objectives of financial partners (as described in their strategic documents).

b) Efficiency - The performance or functioning of the programme in a cost-effective manner. Specifically, this would refer to the extent to which the costs of the Phase V programme can be justified by its results, taking reasonable alternatives into account.

In other words, the extent to which MEFMI capacity building activities delivered or yielded results in an economic way.

c) Effectiveness - The extent to which the Phase V programme has achieved its strategic objectives, which includes the immediate and intermediate outcomes, taking into account MEFMI’s mission and vision.

d) Impact - Considering that impact, the higher-order effects and broader changes to which the MEFMI capacity building activities may be contributing may take much longer time after Phase V has ended, this evaluation will focus on assessing the extent to which the intervention is expected to generate significant positive or negative, intended or unintended, higher-level effects (impact) set out in the results measurement framework.

However, this does not restrain evaluators to engage the beneficiary client institutions and document any impact they think the implementation Phase V Strategy has
contributed to.

e) Sustainability - Assessment of the likely continuation of the benefits resulting from the implementation of the MEFMI Phase V Programme beyond its cessation.

f) Co-ordination and coherence - Any efforts at coordination and coherence, or otherwise, with other similar support, if applicable, should be documented. This includes complementarity, harmonisation and coordination with other like-minded organisations and the extent to which the interventions added value while avoiding duplication of effort.

In addition to the above primary DAC criteria, the evaluation should also address the following:

g) Timeliness - The extent to which MEFMI timely responded to the needs of the client institutions in the member countries; MEFMI capacity building activities, in general, were timely implemented in comparison to the annual work timelines; including the timely availability and disbursement of funds to support the implementation of the capacity-building efforts.

h) Needs - Identification of any emerging and pressing needs for MEFMI capacity building in the macroeconomic, financial sector and debt management; unique needs for MEFMI interventions; and areas of focus that are no longer of need in the MEFMI region.

i) Stakeholder involvement - Furthermore, the extent to which various stakeholders have been involved, is of interest in this Evaluation. This includes relations or collaboration with stakeholders other than the ‘conventional’ MEFMI clients including, but not limited to, Regional Economic Communities (RECs).

Scope of the Evaluation

The end of Phase V evaluation will cover all MEFMI capacity building activities in the member countries for the period January 2017 to December 2021. Only officials and client institutions that received capacity building support from MEFMI during Phase V will be covered by the study

Competitive Scope

Qualification and Competencies of the Evaluation Team

The team should together have the following minimum qualifications and experience:

a) Post-graduate degree in Monitoring and Evaluation (M&E);

b) Post-graduate degree in Economics;

c) A track record of evaluation of capacity building activities or programmes of regional or international scale;

d) Relevant expertise in capacity building programmes within an African context;

e) Conversant with participatory, qualitative and quantitative evaluation methods;

f) Conversant with the terminologies used in macroeconomic, financial and debt management;

g) Conversant with the Development Assistance Committee (DAC) evaluation criteria set out in these terms of reference;

h) Professional proficiency in the English language; and

i) Working knowledge of the Portuguese language will be an added advantage.

In addition to the above qualifications, the Team leader ought to have technical expertise in one of MEFMI’s three (3) technical areas: 1) Macroeconomic Management; 2) Financial Sector Management; and 3) Debt Management, as well as expertise in managing teams, designing methodology and data collection tools and demonstrated experience in leading similar evaluations. She/he will also have leadership, analytical and communication skills, including a track record of excellent English writing and presentation skills. Finally, it is a requirement that all individuals involved in this assignment are completely independent of the evaluated activities, including, but not limited to, programme design and management, and that they have no stake whatsoever in the outcome of the evaluation.


Technical and Financial Proposals should be submitted in two (2) separately marked and sealed envelopes or by email, including a cover letter to the address below. The Financial Proposals should be expressed in United States Dollars (USD). In case of email submissions, the Financial Proposal should be secured by a password, which will be requested for by a designated official at MEFMI at the time of financial proposal opening.

Submission of financial proposals that are secured by a password will result in outright disqualification.

All biding-firms shall submit the following additional documents:

i. Copies of certificate of registration/incorporation;

ii. Names and contact details of Directors;

iii. Company profile;

iv. Curriculum Vitae (CVs) of key personnel. CVs of the key personnel must be accurate, complete, and signed by an authorised official of the firm; v. Tax registration certificates (Income Tax and VAT);

vi. Full contact details (physical address, telephone and fax numbers and e-mail addresses);

vii. Contact person and contact details of the Lead Consultant and support staff;

viii. Certificates of completion of previous work, where available; and ix. Payment and Billing Terms, including the cancellation clauses.

The proposals should be submitted to the address below on or before Friday, 17 December 2021 at 16.30 hours, Local Harare time:

The Executive Director
The Macroeconomic and Financial Management Institute (MEFMI) 9 Earls Road, Alexandra Park
P. O. Box A1419 Avondale
OR by email to: [email protected]

Kindly note that

a) All submissions made after the above-stated date and time shall be rejected.

b) No amendments to the submitted documents shall be accepted after the deadline.

c) MEFMI reserves the right to undertake a due diligence exercise, also called post-qualification, aimed at determining to its satisfaction, the validity of the information provided by the Bidder.

Queries/Request for Clarifications

Queries, if any should be directed in writing to: [email protected]